Prep, Track, Automate, Measure and Improve

Explore our comprehensive solution suite designed to optimise your vehicle preparation and stock management. With vAutoStock, we offer three powerful products that work together seamlessly to streamline processes, enhance efficiency, and drive profitability. Discover vAutoPrep for automated preparation, vAutoTrack for real-time stock location tracking, and vAutoBots for AI-powered integration. Unlock the potential of your dealership with our integrated solutions and take your automotive business to new heights

Streamline and Enhance Vehicle Preparation

Streamline and Enhance Vehicle Preparation

- Streamline and automate vehicle preparation processes
- Enhance the quality of vehicle preparation
- Accelerate the speed of preparation tasks
- Drive cost reduction and maximise efficiency

Find out more about vAutoPrep
Software
Real-Time Stock Location and Optimisation

Real-Time Stock Location and Optimisation

- Utilise RFID or barcode technology on each vehicle
- Access real-time location information instantly
- Automate vehicle preparation procedures
- Provide live updates to clients

Find out more about vAutoTrack
Hardware
Advanced AI Integration and Efficiency

Advanced AI Integration and Efficiency

- Seamlessly integrate with any system
- Increase staff efficiency
- Enhance data entry accuracy
- Enhance operational efficiency across all systems

Find out more about vAutoBots
Artificial Intelligence

What We Solve

We eliminate delays in preparing stock, optimise staff productivity, prevent lost sales, streamline/eliminate administrative tasks, maximise vendor damage claims and improve communication between departments.

Delays in Getting Stock Ready to Retail

When we visit car dealerships we often witness vehicles 20 days to reach the forecourt, impacting profitability. By reducing this timeline to 5 to 7 days, these same dealerships can add £288,000 to their used car business.

Staff Downtime and Inefficient Vehicle Location

Eliminate unproductive time spent by staff searching for vehicles across the dealership premises. Avoid disruptions during vehicle preparation processes, such as vehicles being pulled away mid-valet

Lost Sales due to Delayed Preparation

While ideal, it's not always possible to have vehicles fully prepared before sale. vAutoPrep ensures efficient handling of sold vehicles, keeping everyone focused on delivering the vehicle to the customer promptly

Streamlining Simple Administrative Tasks

Simplify time-consuming administrative tasks such as raising job cards, approving costs, ordering parts, and invoicing. vAutoBots and API endpoints optimise these processes, freeing up staff for more valuable activities

Preventing Income Loss from Missed or Late Vendor Claims

Many businesses suffer financial losses from missed or delayed claims to vendors. With our robust claims process, we increase your chances of successfully recovering the maximum amount from vendors

Improved Communication and Workflow Coordination

Enhance coordination between departments by providing clear visibility and seamless communication. Each department knows when it's their turn to work on a vehicle, ensuring the right person handles the vehicle at the right time. Instant cost approval requests facilitate efficient decision-making, eliminating reliance on email or messaging platforms like WhatsApp

Gain a clear understanding of our solution's operational workflow through our informative video.

How it works

Discover how vAutoStock seamlessly integrates with your Dealer Management System (DMS), facilitates online check-ins, utilises RFID or barcode technology for stock tracking, accommodates your unique business processes, streamlines parts ordering, enables efficient stock control and document storage, optimizes logistics, and leverages AI automation to enhance your operations.

Process

Our Seamless Workflow

Explore the step-by-step journey of how vAutoStock revolutionises your automotive operations through a comprehensive flow chart.  Visualise the interconnectedness of each stage and discover how vAutoStock empowers your dealership to achieve unparalleled efficiency and success.

DMS Link

- Take a stock feed from your Dealer Management System
- Update Workshop and Bodyshop process from your Dealer Management System
- Push back in/update your DMS via API or vAutoBots

Check-in

- On-line check-in allows work is noted and started on as soon as the vehicle arrives
- Internal departments and external suppliers instantly know what work is required and when.

Barcode/RFID

- Add a RFID tag and Barcode to track, move into and update preparation processes.

Your processes

- Each business is unique and has its own challenges.
- We allow you to bespoke the system to fit your process.

Parts ordering

- We understand this is a complex issue and can delay the process.
- As soon as a job requires a part the parts department is notified.
- The following status can be updated requested, priced, approved, on order, back order, arrived, handed over, rejected, awaiting return, returned, refunded, paid, invoiced

Stock control

- That frustration of finding a car in stock over 20 days + and there is a problem you are only just discovering
- Daily summary report at 6 am to your inbox each day with all your stock in prep and any ageing stock
- Flag to show price changes
- Split stock out into Retail, Trade, Demo and Courtesy as well as New.
- Focus on selling the older vehicles
- Sell and delivery prepared vehicles on the same day

Document storing

- Store electronic VHCs for quick reference if required
- Upload service history
- Upload vendor condition reports
- Upload important import records (international clients)
- Plus anything else relevant to yourselves

Logistics

- At the click of a button add a vehicle to be collected/delivered.
- Drivers sign on or off and allocated work based on cost, location and requirement
- Third-party logistics firms notified of jobs

AI Automation

- Stop double keying
- Take away basic admin tasks from busy staff
- Raise jobs cards on your DMS
- Add Costs to your DMS
- Increase the line value of your DMS
- Update vehicle location on your DMS
- Add jobs to third-party systems such as valeting companies

Why Choose vAutoStock?

Join the 100+ businesses using vAutoStock to improve their used vehicle business.  We are recommended by our existing clients and have a proven track record of success, exceptional customer support, and a comprehensive suite of solutions tailored to optimise your operations and increase margin.

Quick return on your investment

Quick return on your investment

By reducing your vehicle preparation time we will increase your stock turn. For a typical dealership selling 80 cars a month this can equate to £288,000 additional revenue.

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Dedicated manager

Dedicated manager

We do not just install a system. You get a dedicated manager with over 21 years of automotive experience who will live and breathe your business with you.
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Integration

Integration

We take a feed from any dealer management system to avoid duplication. These include CDK, Pinnacle, Gemini, Incadea and Click Dealer to just name few. We are also able to link with any of your other systems like valet company software.

See all integrations
We are recommended

We are recommended

We are recommended by our existing clients who are already achieving excellent sales results using vAutoStock. We are confident you will too.

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Confidence in our product

Confidence in our product

To demonstrate confidence in our product we do not tie you into long contracts. Any business we work with we must have a positive impact, that way you will continue to he happy with us and our systems.

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Unique solutions

Unique solutions

Nothing else on the market including Dealer Management Systems can achieve the results we do.

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Powerful Reporting and Analytics

Gain valuable insights into your automotive operations with vAutoStock's robust reporting and analytics capabilities. Unlock a wealth of data-driven intelligence, including key performance indicators (KPIs), sales analytics, inventory analysis, performance metrics, and more. Make informed decisions, identify trends, and drive continuous improvement by leveraging our comprehensive reporting tools to maximize your dealership's profitability and success with vAutoStock

  • Keyloop
  • Brand Name
  • Valet Systems

Integration

We will link from any Dealer Management Systems

  • Brand Name
  • Brand Name

Clients

Trusted by Leading Automotive Businesses

vAutoStock is the preferred choice of industry-leading automotive businesses worldwide. Our extensive client base includes dealerships, automotive groups, and industry professionals who have harnessed the power of our solutions to optimize their operations and stay ahead in a competitive market.

Testimonials

What They Say About Us

Discover how vAutoPrep and vAutoTrack have revolutionized our customers' businesses, as they share their positive experiences and success stories.

Cartime

VA adapts to the changes we need to make as a business so that it suits our individual process, which is great.

The main reason for installing VA was to gain some kind of control and visibility over where our cars were in the preparation process. It’s helped us to identify bottlenecks and put in place measures to work through them, as well as implement new processes to try and prevent those from reoccurring. It has helped people across the business identify where cars physically need to be on-site and get the teams working on cars to work more efficiently. We have been able to spot which areas need more resources, and where staff are not being properly utilised. VA has also meant that we can also support sales better, as they can see where cars are at in the process, and thus manage customer expectations for car availability. Sales Management can also use it as a tool to communicate with the team any work required as part of a sale, rather than relying on verbal conversations or emails which are so easily lost. We are still very much ‘bedding in’ the system as part of our preparation process, but VA adapts to the changes we need to make as a business so that it suits our individual processes, which is great.

Cartime

Motor Company UK Limited
VA adapts to the changes we need to make as a business so that it suits our individual process, which is great.
Quest

Testimonial title

The main reason for installing VA was to gain some kind of control and visibility over where our cars were in the preparation process. It’s helped us to identify bottlenecks and put in place measures to work through them, as well as implement new processes to try and prevent those from reoccurring. It has helped people across the business identify where cars physically need to be on-site and get the teams working on cars to work more efficiently. We have been able to spot which areas need more resources, and where staff are not being properly utilised.

Quest

Motor Group
Testimonial title
Sturgess

Testimonial title

The main reason for installing VA was to gain some kind of control and visibility over where our cars were in the preparation process. It’s helped us to identify bottlenecks and put in place measures to work through them, as well as implement new processes to try and prevent those from reoccurring. It has helped people across the business identify where cars physically need to be on-site and get the teams working on cars to work more efficiently. We have been able to spot which areas need more resources, and where staff are not being properly utilised.

Sturgess

Motor Group
Testimonial title
OVMS

Testimonial title

The main reason for installing VA was to gain some kind of control and visibility over where our cars were in the preparation process. It’s helped us to identify bottlenecks and put in place measures to work through them, as well as implement new processes to try and prevent those from reoccurring. It has helped people across the business identify where cars physically need to be on-site and get the teams working on cars to work more efficiently. We have been able to spot which areas need more resources, and where staff are not being properly utilised.

OVMS

Motor Group
Testimonial title

Testimonials

Don’t just take our word for it

Discover how vAutoPrep and vAutoTrack have revolutionised our customers' businesses, as they share their positive experiences and success stories.

Cartime Cartime

Cartime

Motor Company UK Limited

The main reason for installing VA was to gain some kind of control and visibility over where our cars were in the preparation process. It’s helped us to identify bottlenecks and put in place measures to work through them, as well as implement new processes to try and prevent those from reoccurring. It has helped people across the business identify where cars physically need to be on-site and get the teams working on cars to work more efficiently. We have been able to spot which areas need more resources, and where staff are not being properly utilised.

VA has also meant that we can also support sales better, as they can see where cars are at in the process, and thus manage customer expectations for car availability. Sales Management can also use it as a tool to communicate with the team any work required as part of a sale, rather than relying on verbal conversations or emails which are so easily lost.

We are still very much ‘bedding in’ the system as part of our preparation process, but VA adapts to the changes we need to make as a business so that it suits our individual processes, which is great.

Cartime
Chris Fogg Chris Fogg

Chris Fogg

Logistics Manager, Sturgess

We use vAutoStock to handle the preparation of new and used vehicles across the group. vAutoStock has given us much better visibility and communication between different sites and departments. It is easy to use and it is refreshing to work with a business that can adapt to our business and processes. I recently recommended them to a local business and pleased to see they are using it now.

Chris Fogg
Richard Cowan Richard Cowan

Richard Cowan

Sales Manager, Quest Motor Group

We have found vAutoStock invaluable as a “one-stop shop” to keep control of all our preparation processes, before installing their system it was difficult to keep track of a car’s journey through our own mechanical preparation and then onto the various outside trades ie paintless dent/smart repair and wheel refurbs- and the ability to prioritise certain jobs over others. vAutoStock has given us complete control of a vehicle's journey through all these channels now, with the ability for the sales team and outside trades to log in and see what needs doing and when. Amanda has been on hand from the initial install to helping us streamline the system to our bespoke needs, which has been great!

Richard Cowan
Len Len

Len

Ecomotive

The system is User Friendly also value for money which is vital in today's market. The team are always available for assistance when needed

Len
Marcus Marcus

Marcus

MJ Motor Company

What do you like about vAutoStock? – the ease and convenience of use, allowing streamlined vehicle prep.

The biggest benefit is Vehicle preparation standards and insight into the turnaround time of vehicles. Allowing easy management of larger stock levels. The team give us Excellent service in adjustments and amendments to the system

Marcus
Craig Craig

Craig

Hippo Motor Group

The biggest benefit is having large amounts of Stock Data all in one easy place to monitor. The team are Very Knowledge of the industry, Helpful and Friendly, and Approachable with feedback on future developments. Fair to say the system has more than paid for itself in the first few months compared to our previous system.

Craig

Pricing

Transparent and Flexible Pricing

At vAutoStock, we believe in providing transparent and flexible pricing options tailored to meet the unique needs of your business. Our pricing model is designed to offer affordability, scalability, and value for money, ensuring you get the most out of our comprehensive solution suite.

No fixed term contract

Bespoke for each business

Fast return on investment

vAutoStock Small Business

£149/month

  • Vehicles - up to 60 vehicles
  • Users - Unlimited
  • Contract - 1 month notice
  • Cloud based - Access anywhere any device
  • Bespoke set up
  • External user access
  • Full reporting
  • Free customer support
  • Dedicated account manager
  • Quarterly account reviews
  • Link from DMS

vAutoStock Group

Contact us

  • Vehicles - Unlimited
  • Users - Unlimited
  • Contract - 1 month notice
  • Cloud based - Access anywhere any device
  • Bespoke Group set up
  • On site training
  • External user access
  • Full reporting
  • Free customer support
  • Dedicated group support
  • Quarterly account reviews
  • Bespoke group reporting
  • Bespoke development
  • Link from DMS

Discover your vAutoPrep return on investment

How vAutoStock can add £288,000 to your bottom line...

Go to Gross Calculator
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FAQ

Frequently Asked Questions

Get answers to commonly asked questions about vAutoStock and its suite of solutions.

Can't find the answer you're looking for? Contact our support team for personalised assistance.

1. What are the system requirements for implementing vAutoStock?

vAutoStock is a cloud-based solution that requires a stable internet connection and a web browser for access. It is compatible with commonly used browsers such as Chrome, Firefox, Safari, and Edge. Additionally, ensure that your devices meet the minimum hardware specifications for optimal performance.

2. Can vAutoStock be customised to fit our dealership's specific processes?

Yes, unlike others, vAutoStock is designed to be highly adaptable and customisable to fit the unique processes of your dealership. Our solution offers flexible configurations and settings that can be tailored to match your workflow, allowing you to optimise operations according to your specific requirements. Our implementation team will work closely with you to ensure a seamless integration that aligns with your business processes.

3. Can vAutoStock integrate with our existing systems?

Yes, vAutoStock is designed to integrate seamlessly with your existing systems, including Dealer Management Systems (DMS), valeting software, and other external applications. Through our advanced API and vAutoBots, we can facilitate data exchange and synchronisation, eliminating the need for double keying and ensuring a connected ecosystem across your dealership.

4 How long does it take to implement vAutoPrep?

The implementation time for vAutoStock can vary depending on the complexity of your dealership's processes and the level of customisation required. Our implementation team works closely with you to ensure a smooth and efficient deployment. Typically, the implementation process can range from a few weeks to a month. We strive to minimise any disruption to your operations during the transition period.

5 Can we see it working in another business?

Yes, you can. In fact, most of our business comes from existing customers who are more than happy to share their experiences with you. We have small independents, right up to large dealer groups, so we will find the best business for you to speak with.

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Experience vAutoStock's revolutionary automotive solutions today

Explore vAutoStock's comprehensive automotive solutions through contact options like personalised demos or online booking.

Make Contact

Reach out to us today to explore how vAutoStock can transform your automotive business. Our team is ready to answer your questions and provide personalized assistance to address your specific needs.

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Book a Demo Online or In Person

Take the first step towards discovering the power of vAutoStock by booking a personalized demo. Choose between an online virtual demonstration or an in-person session at a location convenient for you.

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  • No fixed term contract
  • Bespoke for each business
  • Fast return on investment
  • Transparent and flexible pricing

Blog

The latest from our Blog

Stay up-to-date with the latest trends, insights, and industry news by exploring our blog

Traka integrates with the vAutoStock platform to present a powerful management solution for automotive dealerships

Traka Automotive has successfully integrated with the industry’s leading automated vehicle preparation tool vAutoStock, solidifying its commitment to intelligent ...

Vautostock featured in Car Dealer Magazine 2024

Someone once told us that we are the best-kept secret... Since then we have strived to be in the press ...

vAutoStock celebrates a remarkable 66% client growth in 2023.

We are delighted and proud to share that over the last 12 months, vAutoStock has seen a 66% surge ...

A Heartwarming Celebration: vAutoStock Joins Carbase in Spreading Joy and Giving Back this Christmas

This time of year it is lovely to see so many company and department Christmas celebrations.  A great way ...

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Experience the power of vAutoStock firsthand by booking a personalised demo
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